Health and Safety Policy

Amplius will provide and maintain a system to effectively manage health and safety across all parts of the organisation to ensure the health and safety of colleagues, customers and third parties.  This includes providing and maintaining safe and healthy working conditions, equipment and systems of work for all our colleagues so far as is reasonably practicable. It will also provide appropriate information, training and supervision for colleagues as is needed for their work.

The key elements of Amplius’s safety arrangements will be to provide:

• A written Health and Safety Statement of our ‘general policy’ with respect to the health and safety at work of employees.
• A systematic approach to risk assessments.
• Appropriate occupational health monitoring.
• Provision of information, instruction, training and supervision proportionate to enable colleagues to carry out their duties in a safe and appropriate manner.
• A forum for consultation with colleagues on health and safety matters.
• Monitoring of health and safety compliance.
• Monitoring of all accidents, incidents, near misses and dangerous occurrences and making changes to processes and procedures to mitigate future risk.
• Investigation of all RIDDOR or potential RIDDOR incidents and taking learning from the same.
• Provision of competent, professional advice and providing specialised services to the organisation.

All persons involved with Amplius, whether Board Member, or employee have delegated responsibilities in relation to Health and Safety.  The key roles and responsibilities are listed below.

Amplius Board

The Board is responsible for ensuring that there is an effective Health and Safety policy in place and that it is embedded in the business. The Board will receive an annual report setting out the work that the organisation has undertaken to mitigate against risk, what learning has been gained from activities and high-level details of incidents affecting colleagues and customers. More detailed assurance reports will be provided to the appropriate Committees within Amplius. 

Executive Management Team

The Chief Executive, Chief Officers and Directors collectively are the officers responsible for ensuring the implementation of Amplius’s objectives in this policy.

Policy Sponsor – Chief People and Governance Officer​

Strategic responsibility for the policy and how it relates to business plans, key strategies and other elements of the policy framework.

Policy Owner – Director of ​Compliance and Regulation/Head of Health and Safety

Responsible for the policy’s suitability; effective implementation; and commissioning new policy development and periodic policy review.

Policy Author – ​Head of Health and Safety​

Responsible for drafting a new policy and proposing any amendments to an existing policy.

Data Protection – Data Protection Officer

Responsible for identifying, assessing and mitigating privacy risks with data-processing activities that fall within the policy.

Customer Engagement Team 

Responsible for leading on policy consultation with customers.

​​Heads of Department and Team Managers/Leaders

​Procedural responsibility specific to departments for the management of health and safety.  Ensuring their team undertake day-to-day tasks in a healthy and safe manner that is in line with robust risk assessments and agreed work practices.

​All Colleagues

​Every employee has a duty whilst at work to take reasonable care of their own health and safety and that of others who may be affected by their acts or omissions at work. They must co-operate with their employer to enable employer Health and Safety duties to be complied with.​ This includes, but is not limited to:

• Familiarising themselves with all related health and safety documentation, including this policy, procedures, risk assessments and safe systems of work.  Ensuring they adhere to safe systems of work and the control measures detailed in their risk assessments.
• Attending/undertaking mandatory health and safety training and refreshers when required/necessary. 
• Reporting any matters that they believe to be a danger to health and safety to their line manager as soon as reasonably practicable. 
• All colleagues have a duty of care to identify and report any H&S concerns that could impact on colleagues, customers, third parties or the public, a culture of ‘don’t walk by’ should be adopted.
• Reporting all accidents, incidents, near misses and dangerous occurrences as soon as reasonably practicable via Amplius’s reporting system. From the 16^{th of} December 2024 until further advised this will be:

Legacy Grand Union – via Grand Union’s current reporting process.

Legacy Longhurst – via Longhurst Group’s current reporting process.

• Using all PPE required for the task and ensuring that all equipment is kept to a reasonable standard of repair (this includes reporting any deficiencies and/or any damage to the equipment to their line manager). 
• Not interfering or purposefully damaging any item or piece of equipment that has been provided for health, safety, wellbeing or welfare purposes. 
• Using only the tools, equipment and/or plant that they are fully trained/qualified in using and not to use any defective plant, tools or equipment.
• Reporting any health condition, that could prevent them from doing their job safely, to their line manager and the People Services Team as soon as is reasonably practicable after a professional diagnosis. 
• Driving safely at all times when undertaking company business, both in company vehicles and in a person’s own vehicle. 

The Social Housing (Regulation) Act – Health and Safety Lead

The Social Housing (Regulation) Act requires organisations to have a Health and Safety Lead to ensure the health or safety of residents of social housing. This person is named for the purposes of the Regulator of Social Housing, as the Chief Operating Officer.  Operational Health and Safety matters should be referred in the first instance to Amplius’s Head of Health and Safety.

Amplius is committed to ensuring that no person or group of persons will be treated less favourably than another person or group of persons and will carry out our duty with positive regard for the following protected characteristics; Age, Disability, Race, Gender Reassignment, Sexual Orientation, Religion or Belief, Marriage and Civil Partnership and Pregnancy and Maternity.

No variations of this policy are required.

• No current associated documents.